Comms Actions

Action Lists for Partnership and Communication Committee

Meron, Loza, Peter to be the main updaters here.

We need to set deadlines for different actions

Item No.	Action points	Details of work	Persons responsible	Status
1	KMIS team mobilization	Collect ideas and commitment	Peter	Initial meeting 1 Feb 2010 Second meeting 23 Feb Third meeting 29 March 2010 Next meeting scheduled for 6 April 2010
2	APM Logo	design	Eric	Finalized
3	APM photography	during the event	Apollo / Liya assist
4	APM on ILRINET	techical set up and design Initial setup to be ready in week beginning 8 Feb	Birru / Zerihun / Liya / webteam as needed	8 Feb: Work completed (Daniel)
5	APM content on ILRINET	Populate content	Daniel/ Liya/ Meron	Feb 19:Draft agenda and a link to the wiki of Addis Campus added Poster, brown bag lunch meetings, market place stand sections updated every time new requests come.
6	Addis InfoCenter yammer 'marketplace'	Organise and set up infocentre to be permanent poster display area during APM InfoCenter set will be ready Friday 9 April organise traditional ethiopian coffee and kenyan tea	Azeb and i/c team Bizu	8 Feb: Plans initiated 4 Feb: Kenya i/c will organise Kenya part.
7	APM poster template	Design, make template available Core/Programme Committee needs to issue content guidelines	Eric/Apollo	Finalized and can be downloaded from ILRINet - APM Section
8	APM Poster production	Call for posters, collect and print	Meron/ Eric /Apollo	Call sent out Very few sent in; we know people are working on them Finalizing as requests come
9	APM posters	Once printed add to slideshare and mahider	Eric / Milcah
10	Daily APM e-news	Design, content creation and production, online access, local printing	Susan / Muthoni / Mekonnen / Tesfaye / Apollo	4 Feb: Susan agrees to lead this. First issue around board meetings on 12 April. Design finalized by Eric, Peter and Susan Online template ready (Mockup) To be finalized by the end of this week
11	APM Marketplace	Concept/Proposal invite to staff - posters, stands opening miniworkshops (3) livestock matters events (3) invite to external guests invite to external exhibitors (3 confirmed) (Eden Field Agri-Seed Enterprise) (VLIR-UOS, University cooperation for development) check locations (infocenter) check locations (auditorium) stand set up (16 april, morning) poster set up (9 april)	Peter / Loza / Meron / Alan Peter/ Zerihun/Tesfaye/ Emaelaf/Azeb / Wondimu/Meron/ Zerihun	done staff invited 2 confirmed 3 confirmed sent out week 15 march to be done 19 march OK done (azeb) Test 25 march, temporary stands allocated for the ones that booked so far. Sketch of the marketplace ready
12	APM 'souvenirs'	APM Folder - Visitors folder	Meron, Azeb, Apollo, Loza	we will re-use old folders
13	KMIS promo for APM		Apollo/Peter/Meron	apm bags (50 bags ordered @ 250 birr) to be delivered by 10th April mouse pad (250 pieces ordered)
14	P&C Booth at Marketplace	Prepare and mobilize content	Emaelef /Loza / need others
15	Entertainment Programme	Committee had its first meeting on the 16th March: Ideas suggested: 1. Art exhibition at the Zebu Club (throughout APM) 2. For Thursday Night Cocktail the committee suggested music with DJ. DJ Jonathan (3,500 Birr) 3. For Saturday night APM the committee suggested music with DJ. DJ Wish (5,000 Birr) 4. For Friday nights and on where to hang out in the evenings, What's Up magazine promised to give us 200 copies of the April issue for free thursday night invite with price.	Zerihun / Liya / Biruk /Meron / Bruno / Metasebia/ Apollo Zerihun to contact artists	Focus attention on thursday night Thursday with a DJ subsidized drink / free half hour paying barbecue keep staff on the campus DJ on Saturday
16	P&C cocktail wednesday evening 14 April (infocenter)	to launch ilri website plus dvd with ilri 2009 film and film catalogue and poster session	Susan, Clare, Peter, Apollo, Abeba / Bruce	4 Feb: Approved by Bruce.
17	Social reporting of the event ; beyond ILRI and addis	Concept/Proposal For external public audiences Pre-APM and live reporting using ILRI blogs, slideshare, video and audio, etc. tools.	Peter, Tsehai, others
18	Badges	Badges for APM committee members Market place visitors - from eventbrite	Apollo -
19	Mini posters on Campus and Banner for tent and gate	Concept and design Production	Peter/Bruno/Alan/Apollo/Meron Apollo/Eric	Content finalised Apollo sent mini posters (45 pieces) to Eric for print the remaining 35 to be sent Banner design finalized to be sent to printers next week Erect across campus 11 april
20	Hosted Institutions	Check list of hosted Institution list with Mr. Jacob Q. Draft and send APM invitation letter for the organizations. Invite Hosted Institutions for marketplace.	Loza Alan Peter	Biotechnology IWMI already booked
21	APM Help Desk	InfoCentre to remain open everyday until 6:30 p.m	Abeba Asmelash