Core Comm Meeting April 8
6th Core Committee Meeting
April 8, 2010 Venue: DG Conference Room
Present: Tibebe, Million, Loza, Peter, Wubalem, Alan, Meron
- Registration complete - Tent o To be put up on Monday - Million o Internal fixtures to be made ready on Tue – Million/Ketema (Binyam) o Final checking on Wed morning – Million/Ketema
- Logistics sheet – various changes agreed – Meron to change.
- Separate invitations for Thursday and Saturday to be arranged by Meron and added to APM packs
- Peter to send list of extra KMIS invitees for APM dinner – also other names should be sent by other Core members
- Contact Ketema to assign someone to be available at Help Desk - Loza.
- Peter and Alan to arrange meeting with Ian and Ketema or Binyam on Monday – Alan to invite - Discuss with Ketema to allow participants to make international phone calls with their own cost - Loza.
- Prepare signs/posters for key meeting rooms for easy location - Eric/Peter.
- Lunch for staff will be at 12:45 and 12:00 -12:45 for APM participants. Announcement must be done for ILRI staff - Million. 'On Wed staff lunch at 12.00-12.45 and APM participants after –'Million' will announce '
- For lunch charging 'Peter' will give tick sheet to Million on Monday 12th. 'Million' to under-cater by 10%. Unused lunches after this will be charged to APM budget.
'- Badges: under control – 'Meron/Loza '- Folders are fine – full title of APM on front. Drop the line. To be delivered to hotels on Monday – 'Loza/Hailu - Room allocations being finalized by 'Loza and Million' – will go on ILRInet today.
- Flight details received from 107 participants. Tibebe still following up.
- Visas also under control.
- One final VIP participant, Raul Ponzoni, a Uruguayan citizen based in Malaysia will need business visa on arrival facilitation ('Tibebe') plus accommodation on campus ('Million')