Programme Actions
From ilriapm2010 ilriwikis
Action Lists for Programme Committee
Item No. | Action points | Details of work | Person responsible | Status |
1 | APM Invitation Letter | Sending out APM invitation letter to all staff with minor adjustments made on the drafted version e.g. including information about visa procedures following input from Wubshet. | Alan | Letter ready to send on Mon Feb 1. Draft copy in File:Invitation letter 3.doc Update: I'm waiting for Theme Directors to finalize dates of Theme meetings before sending out the letter. I want all staff to be clear about when they are expected to be in Addis before the start registering. Alan to send reminder to staff and PMOs on Monday - set out process again one more time. Done |
2 | E-registration | Compiling information of the e-registered APM participants following input from PMO’s | Wubalem | First draft of registered participants list [145] was forwarded to Million and Tibebe. The revised version will be sent out by end of February. |
3 | Poster session | Decide content guidelines for poster preparation Prize Prize Jury |
done $100 total between 3 dargie, simmons, sibanda | |
4 | Call for engagement | poster brown bag stand |
Alan | DONE |
5 | Expected number of participants | Contact and follow up with Seife to get the number of participants for last year APM | Wubalem | APM 2009 Participants Detail.xls] The followings are notes from Seife: (i) the total no. of APM 2009 attendees was close to 300 but not more, and the average for the week was about 250. (ii) I recall that not many partners came to the market place but those who came were represented by one or more persons |
6 | Staff ID card | Send a reminder to ILRI staff to bring their ID card for the meeting | Alan | e-mail will be sent out by end of March. However, recommendation was made to prepare name tag. |
7 | Reminder for registration | Send a reminder to all ILRI staff to finalize registering before the due date i.e. April 2 | Alan | The first deadline was on February 19. |
8 | Registration of BoT/Directors/ advisors | Terry will e-register science advisors and Board members; and Catherine will do e-registration of all NBO directors. Leah is expected to remind/follow up from her end. Remind Henning Steinfield registration |
Leah Alan/Leah |
Done |
9 | Finalizing APM Programme | -Contact HR and Regional Offices to get new recruited staff - Contact Dr. Seyoum [EAIR] -Send a reminder to Theme Directors about IRS Staff council meeting on April 14, 15:30-17:00hr -Ask Carlos for closing remarks -Send Delia about closing entertainment program for comments -Invite brown bag sessions organizer for their registration -Contact Adrian -Contact topic persons and brief them to distill question in their topic area. -Registration of Henning -Contact John about MC & TC dinner on April 16 -Invited officially hosted institution for APM and market place |
Alan Alan Alan Alan Alan Peter Iain Elaine Alan/Delia Iain Alan |
Done Waiting for finalization of programme sessions development. Phone line was disconnected during discussion on closing entertainment programme. Done |
10 | Sort out mechanisms for participation by Nairobi and outposted staff | Think about video links, online surveys and other mechanisms for getting input from staff not attending APM | Alan | Page created on wiki with some initial ideas from Dorine Adhoch. Needs further work. |