APMBudget

APM Budget	Amount in USD
APM Cocktail 16 April (300 pax) Drinks for Cocktail from past experience	2,400 1,800
Water 170 xtwo x 4 days	952
Coffee/Tea 170xtwo x 4 daysx$2	2, 720
APM bag, 250 bags @ Birr 275 each (from sole rebels, fair trade, nice Ethiopia feel)	5,000
For the Infocenter coffee and tea space, 3 days	1,000
Incidental printing of banners etc	300
Colour printing of APM e-news sheet 7 issues @ 150 copies	800
Programme Printing, assuming 4 page A3 (1 page per day + useful info on 1 page) 200 copies	400
Marketplace set up contingency	1000
Hire of poster boards pin board 12 x$5 for 4 days	240
Prizes for posters, etc
APM Dinner (250pax X $21) x $20	5,000
Drinks for APM Dinner	1,600
Engineering staff costs (erecting tents& dismantle, stage, and other order	600
Tent Hire with full sound system LCD, podium, screen and extension cords $300 x4	1,200
Transportation from/to Hotel/ILRI (approx. Ksh 70,000) for 5 days	1000
Note Book (x300), Pen (x300), clear folder (x300)
Flip Chart paper with stand 70 pads x $10	700
Markers 40x$l.5	60
Rental of Equipment (TV, microphones, audio etc)Large Auditorum withn full sound system, LCD, Podium Screen and extension cord $250 per day x 4	1000
Small Auditorium $150 per day x 4	600
Room 14 $50/day x 4	200
Room 13 $50 /day x4	200
Photograph processing
Name Tags (external visitors & APM committee only)
Entertainment for APM dinner	500
Accommodation & airport transfers (TO BE RECLAIMED FROM BUDGETS)	0
Sound system ?? (Purchased and included tent and large Auditorum cost	0
Banner/poster [main gate…]
Packed lunch 70 x 8 x 3	1680
Bufft lunch 100 x12 x 3	3,600
Visa facilitation
Supporting material for debate, etc
Overtime for drivers, catering staff, etc.	1000
Airport Transfer 116 participants X $30 (per budget center)	0
material for black out	500
Contingency
Total:	33,812