APMBudget

From ilriapm2010 ilriwikis
Revision as of 04:48, 4 March 2010 by Peterballantyne (talk | contribs) (Imported from Wikispaces)
(diff) ← Older revision | Latest revision (diff) | Newer revision → (diff)
APM Budget Amount in USD
APM Cocktail 16 April (300 pax)
Drinks for Cocktail from past experience
2,400
1,800
Water 170 xtwo x 4 days 952
Coffee/Tea 170xtwo x 4 daysx$2 2, 720
APM bag, 250 bags @ Birr 275 each (from sole rebels, fair trade, nice Ethiopia feel) 5,000
For the Infocenter coffee and tea space, 3 days 1,000
Incidental printing of banners etc 300
Colour printing of APM e-news sheet 7 issues @ 150 copies 800
Programme Printing, assuming 4 page A3 (1 page per day + useful info on 1 page) 200 copies 400
Marketplace set up contingency 1000
Hire of poster boards pin board 12 x$5 for 4 days 240
Prizes for posters, etc
APM Dinner (250pax X $21) x $20 5,000
Drinks for APM Dinner 1,600
Engineering staff costs (erecting tents& dismantle, stage, and other order 600
Tent Hire with full sound system LCD, podium, screen and extension cords $300 x4 1,200
Transportation from/to Hotel/ILRI (approx. Ksh 70,000) for 5 days 1000
Note Book (x300), Pen (x300), clear folder (x300)
Flip Chart paper with stand 70 pads x $10 700
Markers 40x$l.5 60
Rental of Equipment (TV, microphones, audio etc)Large Auditorum withn full sound system, LCD,
Podium Screen and extension cord $250 per day x 4
1000
Small Auditorium $150 per day x 4 600
Room 14 $50/day x 4 200
Room 13 $50 /day x4 200
Photograph processing
Name Tags (external visitors & APM committee only)
Entertainment for APM dinner 500
Accommodation & airport transfers (TO BE RECLAIMED FROM BUDGETS) 0
Sound system ?? (Purchased and included tent and large Auditorum cost 0
Banner/poster [main gate…]
Packed lunch 70 x 8 x 3 1680
Bufft lunch 100 x12 x 3 3,600
Visa facilitation
Supporting material for debate, etc
Overtime for drivers, catering staff, etc. 1000
Airport Transfer 116 participants X $30 (per budget center) 0
material for black out 500
Contingency
Total: 33,812