APMBudget
From ilriapm2010 ilriwikis
APM Budget | Amount in USD |
APM Cocktail 16 April (300 pax) Drinks for Cocktail from past experience |
2,400 1,800 |
Water 170 xtwo x 4 days | 952 |
Coffee/Tea 170xtwo x 4 daysx$2 | 2, 720 |
APM bag, 250 bags @ Birr 275 each (from sole rebels, fair trade, nice Ethiopia feel) | 5,000 |
For the Infocenter coffee and tea space, 3 days | 1,000 |
Incidental printing of banners etc | 300 |
Colour printing of APM e-news sheet 7 issues @ 150 copies | 800 |
Programme Printing, assuming 4 page A3 (1 page per day + useful info on 1 page) 200 copies | 400 |
Marketplace set up contingency | 1000 |
Hire of poster boards pin board 12 x$5 for 4 days | 240 |
Prizes for posters, etc | |
APM Dinner (250pax X $21) x $20 | 5,000 |
Drinks for APM Dinner | 1,600 |
Engineering staff costs (erecting tents& dismantle, stage, and other order | 600 |
Tent Hire with full sound system LCD, podium, screen and extension cords $300 x4 | 1,200 |
Transportation from/to Hotel/ILRI (approx. Ksh 70,000) for 5 days | 1000 |
Note Book (x300), Pen (x300), clear folder (x300) | |
Flip Chart paper with stand 70 pads x $10 | 700 |
Markers 40x$l.5 | 60 |
Rental of Equipment (TV, microphones, audio etc)Large Auditorum withn full sound system, LCD, Podium Screen and extension cord $250 per day x 4 |
1000 |
Small Auditorium $150 per day x 4 | 600 |
Room 14 $50/day x 4 | 200 |
Room 13 $50 /day x4 | 200 |
Photograph processing | |
Name Tags (external visitors & APM committee only) | |
Entertainment for APM dinner | 500 |
Accommodation & airport transfers (TO BE RECLAIMED FROM BUDGETS) | 0 |
Sound system ?? (Purchased and included tent and large Auditorum cost | 0 |
Banner/poster [main gate…] | |
Packed lunch 70 x 8 x 3 | 1680 |
Bufft lunch 100 x12 x 3 | 3,600 |
Visa facilitation | |
Supporting material for debate, etc | |
Overtime for drivers, catering staff, etc. | 1000 |
Airport Transfer 116 participants X $30 (per budget center) | 0 |
material for black out | 500 |
Contingency | |
Total: | 33,812 |