From ilriapm2010 ilriwikis
Action Lists for Programme Committee
|Item No.||Action points||Details of work||Person responsible||Status|
|1||APM Invitation Letter||Sending out APM invitation letter to all staff with minor adjustments made on the drafted version e.g. including information about visa procedures following input from Wubshet.||Alan||Letter ready to send on Mon Feb 1. Draft copy in|
File:Invitation letter 3.doc
Update: I'm waiting for Theme Directors to finalize dates of Theme meetings before sending out the letter. I want all staff to be clear about when they are expected to be in Addis before the start registering.
Alan to send reminder to staff and PMOs on Monday
- set out process again one more time.
|2||E-registration||Compiling information of the e-registered APM participants following input from PMO’s||Wubalem||First draft of registered participants list  was forwarded to Million and Tibebe. The revised version will be sent out by end of February.|
|3||Poster session||Decide content guidelines for poster preparation
$100 total between 3
dargie, simmons, sibanda
|4||Call for engagement||poster
|5||Expected number of participants||Contact and follow up with Seife to get the number of participants for last year APM||Wubalem||APM 2009 Participants Detail.xls]|
The followings are notes from Seife:
(i) the total no. of APM 2009 attendees was close to 300 but not more, and the average for the week was about 250. (ii) I recall that not many partners came to the market place but those who came were represented by one or more persons
|6||Staff ID card||Send a reminder to ILRI staff to bring their ID card for the meeting||Alan||e-mail will be sent out by end of March. However, recommendation was made to prepare name tag.|
|7||Reminder for registration||Send a reminder to all ILRI staff to finalize registering before the due date i.e. April 2||Alan||The first deadline was on February 19.|
|8||Registration of BoT/Directors/ advisors||Terry will e-register science advisors and Board members; and Catherine will do e-registration of all NBO directors. Leah is expected to remind/follow up from her end.
Remind Henning Steinfield registration
|9||Finalizing APM Programme||-Contact HR and Regional Offices to get new recruited staff
- Contact Dr. Seyoum [EAIR]
-Send a reminder to Theme Directors about IRS Staff council meeting on April 14, 15:30-17:00hr
-Ask Carlos for closing remarks
-Send Delia about closing entertainment program for comments
-Invite brown bag sessions organizer for their registration
-Contact topic persons and brief them to distill question in their topic area.
-Registration of Henning
-Contact John about MC & TC dinner on April 16
-Invited officially hosted institution for APM and market place
Waiting for finalization of programme sessions development.
Phone line was disconnected during discussion on closing entertainment programme.
|10||Sort out mechanisms for participation by Nairobi and outposted staff||Think about video links, online surveys and other mechanisms for getting input from staff not attending APM||Alan||Page created on wiki with some initial ideas from Dorine Adhoch. Needs further work.|